Virtual Data Room Security
Security is key for EthosData´s service and we make every effort to ensure that our client's critical information is protected using the highest level of security in all aspects of our service.
Infrastructure Security
EthosData servers are housed in two geographically remote and highly secure data centres with Sungard Availability Services (SAS 70 Type II), the industry-leading hosting services provider that boasts over 10,000 global clients. These are the same facilities that are used by a number of leading banks, government agencies and blue-chip corporations. Each facility uses real-time replication, multiple connections, alternate power sources, intrusion detection and state-of-the-art emergency response systems for further data protection. In addition, firewall mechanisms, virus scanning and intrusion detection software are continuously monitored by our experienced security experts. The hosting facilities are also equipped with 24/7/365 video surveillance, proximity card readers and biometric scanners.
Application Security
Security starts with the application. Over the years, EthosData software engineers have responded to client and regulatory requirements to ensure that our virtual data room adheres to the strictest security standards to ensure that all content is safeguarded against unauthorised access.
Data Encryption
Confidential information is protected with 256-bit encryption, the highest commercially available encryption for internet traffic (AES_256_CBC)
Document Protection and Locking
EthosData uses the strongest document level protection available. Our document security provides the ability to lock down your PDF documents. The site administrator has authority to control whether users can copy, print, forward or alter a document, and can even block the use of the “print screen” key, and add a personalized watermark. This encryption and locking functionality can be enforced on any PDF document posted to the EthosData system and these rules remain enforced even after the document is taken offline e.g. saved to a user’s desktop PC. EthosData allows you to track, audit usage and even alter permissions after the document has been distributed, enabling you to revoke access even when the document is outside of your corporate firewall.
Process Security
Our operations have been audited for processes, technology and security by leading financial institutions and law firms. We also perform regular internal audits to ensure that all points of potential data compromise are minimized.
Personnel Security
In addition to layers of technical security, we rigorously screen our staff and have each person sign a non-disclosure agreement. All EthosData employees, from software engineers to account managers, undergo a thorough background check. All members of staff are provided with comprehensive training in Data Privacy and Compliance, prior to any involvement in a client transaction. All client data is kept strictly confidential and all user passwords are stored in our secure database in a hash format which does not even allow the technical team to access client passwords.
